Today I talk about how to organise your home office workspace. When you work at home it’s easy to get in a mess in your workspace because it’s only you who can keep yourself accountable. We need a clear space to have a clear mind and because the home office is often the most neglected, I have set out to personally change that one home workspace at a time. That’s why I devote my services, courses, and programs to help women do what they can to make their workspace stylish and clutter free. Let’s make a start by following these steps and then at the end you can download the free checklist that I created for you to keep you on track.
CLEAR & CLEANSE
1. Clear Your Papers
Clear your papers by putting them into three piles. a. Ditch – Bin it and say goodbye forever b. Keep – File them preferably electronically by scanning or photographing and ditch the hard copy if possible. If not file it. c. Unsure – I suggest a manilla folder or box called (TO SORT). TIP: Just do a bit each day from that folder until it’s empty. Perhaps do it at night in front of a great movie or show to make it less painful.
2. Clear the Receipts & Invoices
Clear the receipts by putting them into three piles. a. Ditch – Bin it and say goodbye forever b. Keep – File them preferably electronically and ditch the hard copy if possible. If not file it. TIP: Try an app on your phone that photographs your receipt and upload it directly to your bookkeeping file eg. Xero, Freshbooks. If the tax office allows then ditch the receipt if possible.
3. Clear and Cleanse your Computer
This includes photos, files, documents and emails. This may take a whole day but it’s worth it. a. Ditch – Bin it and say goodbye forever b. Keep – File properly into an organised filing system on your computer (I love Google Docs & Dropbox) c. Unsure – I suggest a folder on your desktop called (TO SORT) TIP: Just do a bit each day (ditch or file) from your to sort folder until it’s empty. One folder with a lot in it is easier to look at than files and photos everywhere.
4. Clear and Cleanse your Client Folders in Hard copy
This includes photos, files, documents and emails. Clean old clients files and do the following. a. Ditch – Bin it and say goodbye forever b. Keep – If hard copy make sure they’re neat and tidy and stored for easy access. c. Unsure – I suggest a folder on your called (TO SORT) to work through until it’s empty. TIP: Old ones put in a clear box and store away. If possible, file electronically into an organised filing system on your computer (I love Google Docs & Dropbox)
“Just do a little bit each day until it’s clear. Then each day before you pack up spend 10 minutes cleaning up your space, files and papers and prepare for the next morning.”
5. Clear your old equipment
This includes old software, boxes, cords, phones, computer components etc. Ditch – Bin it and say goodbye for ever. Keep – Put it to use or store in a nice basket on in a drawer, not on the desk top or shelves. Label it. Sell or give away – What has value and is still useful. TIP: Ask yourself if you’re going to use it in the next 6 months and if not then ditch, give away or sell.
6. Clear the Ugly Stuff
This includes stuff you own but you hate the way it looks, stuff that has no purpose, stuff you’ve been given that you don’t like, stuff that doesn’t suit your style. Be ruthless and go hard!! Ditch – Bin it and say goodbye for ever. Keep – Because it’s going to look amazing in your new room. Sell or giveaway – What has value and is still useful. TIP: If in doubt you probably don’t love it or need it. Give it to a charity and that way someone else benefits.
7. Clear other People’s Stuff
This includes toys, people’s overflow of stuff. Ditch – Bin it and say goodbye forever. Keep – Remove and find a new place for it in your home. Sell or giveaway – Find a new home for their old stuff TIP: Be firm and make sure that they understand that this is your room to run your business and their gear in there affects your mind and happiness.
8. Watch Your Money
Log in to your online banking and check incoming and outgoings. Create categories for your expenses and income. Allocate them into a category (if your bank allows that). When I send my bank file to my bookkeeper she knows for each expense or income what category it’s for eg. car expense, office equipment, professional development. TIP: It also helps you track what you spend and earn daily.
9. New Rules
Be careful with what you bring into your workspace each day. Ask yourself: Is it beautiful and does it make me feel good? Is it functional and my workspace needs it? Can I live without it? If you can then ditch it before it makes it’s way through your door if you can.
I’ve created a simple step by step list of what to do from this post and checklist for you to work through. Click the image here to access. Let me know your thoughts below and leave a comment. What state is your home office in and do you need to get it organised?
See you again soon,